We’re hiring a part-time fellowships coordinator

Role details

• Hourly rate: $33-43.50 per hour
• Hours: up to 25 hours per week
• Duration: March through November 2026
• Location: Remote (U.S. only)
• Application deadline: March 9, 2026
• Department: Fellowships
• Travel: None

The 19th is hiring a part-time Program Coordinator, Fellowships to provide dedicated administrative and operational support across all areas of its journalism fellowship program for alumni of Historically Black Colleges and Universities (HBCUs). This role supports the day-to-day functioning of the Frances Ellen Watkins Harper Fellowship and plays a critical role in ensuring the smooth execution of program logistics, communications, events and documentation.

The part-time program coordinator reports to and works closely with the director of fellowships, as well as fellows, mentors, contractors and internal partners across the People Operations, Finance, Development, Product and Creative departments. The role supports key fellowship activities, including meeting coordination, curriculum and training logistics, retreat and event planning, internal communications, alumni engagement, survey and evaluation management, documentation, and recruitment and onboarding support.

This role is highly organized and detail-oriented, with a strong emphasis on coordination, follow-through and relationship management. The coordinator helps bridge priorities between fellows and internal stakeholders, supports timely communication, and ensures systems and processes are well-documented and maintained. While part-time, this role is essential to the operational continuity and success of the fellowship program.

It includes day-to-day (recurring/ongoing) responsibilities to ensure the program’s continuity and project-based initiatives, which can be worked on in the coordinator’s remaining hours. The coordinator will manage core operational and communications functions each week, and use remaining weekly hours to advance priority projects based on program timelines and director guidance.

Responsibilities 

Day-to-Day (Recurring / Ongoing)

Operations and administration

• Coordinates weekly fellowship team meetings and biweekly cross-functional meetings, including scheduling, Zoom setup, agendas and note-taking.
• Plans and follows up on fellowship trainings and professional development sessions, including speaker coordination, calendar scheduling, participant management and invoice collection.
• Supports onboarding of incoming fellows by coordinating schedules, materials and communications and ensuring readiness for program start.
• Drafts, tracks and coordinates contracts for fellowship-related vendors, facilitators, mentors and events in collaboration with finance and people operations.
• Administers surveys for fellows, mentors and external speakers; tracks and manages responses; and supports analysis and reporting to inform program improvements and evaluation.
• Other duties as assigned.

Communications, outreach and engagement

• Drafts and circulates weekly fellowship updates to all 19th staff and submits communications on deadline.
• Serves as a point of contact for fellows, mentors, alumni, partners and internal stakeholders regarding fellowship logistics and programming.
• Coordinates alumni engagement activities related to workshops, events, outreach efforts and partnership opportunities.
• Collaborates with cross-functional teams to ensure timely sharing of information, visuals and materials related to fellowship activities.
• Other duties as assigned.

Project-based Responsibilities 

• Mentorship program coordination: mentor outreach, contracts, pairing mentors with fellows, kickoff meetings, survey administration, invoice processing and documentation.
• Documentation and records management: establishes and maintains a structured Google Drive filing system to ensure consistent documentation, version control and ease of access across program areas.
• Career fair coordination: develops and documents project management workflows for career fair participation, including logistics planning, vendor coordination, timelines and post-event documentation.
• Fellowship microsite: develops project management workflows to guide the planning and cross-functional coordination of the fellowship microsite.
• Retreats and events: supports retreat and event coordination, including pre- and post-event communications and documentation.

Non-essential functions (as capacity permits) 

• Participates in culture-building, inclusive decision-making and cross-team collaboration.

Relevant skills and experience

• Experience providing administrative, operational or program coordination support, preferably in a nonprofit, media or mission-driven organization.
• Strong organizational skills and attention to detail, with the ability to manage multiple timelines and priorities.
• Excellent written and verbal communication skills, including drafting internal updates and coordinating with diverse stakeholders.
• Experience coordinating events, trainings or programs involving multiple participants and vendors.
• Experience developing and documenting project management workflows for cross-functional initiatives.
• Experience building or maintaining structured documentation systems (e.g. Google Drive).
• Experience planning and coordinating external-facing events.
• Comfort working in a remote, deadline-driven and collaborative environment.
• Ability to exercise sound judgment, take ownership of tasks and follow through independently.
• Experience managing documentation, databases or shared filing systems.
• Familiarity with tools such as Google Workspace, Airtable, Zoom, Mailchimp, WordPress and project tracking systems.
• Experience supporting fellowship, internship or mentorship programs is a plus.
• Past attendance at an HBCU is a plus.
• Journalism experience is a plus.

We know there are great candidates who might not check all these boxes or who possess important skills we haven’t thought of. If that’s you, don’t hesitate to apply and tell us about yourself. We also encourage members of traditionally underrepresented communities to apply, including people of color, LGBTQ people and people with disabilities. 

Benefits

• Sick time accrual (1 hour of sick time for every 26 hours worked)

How to apply

Interested candidates should apply here by 12 p.m. CT on Friday, March 9, 2026. Have questions about this position? Contact us at [email protected]. (Note: We are not accepting résumés or applications via email; apply here.)